Human Resource Payroll & Benefit Coordinator

Arnold Machine Inc., Tiffin, OH, is a full-service designer and manufacturer of high-quality, innovative automated equipment. We are a team of experienced engineers and machine tradesmen who can design and build virtually any type of customized automated equipment. The HR Payroll & Benefit Coordinator will report to the Director of Human Resources while working closely with accounting and all other team members. The HR Payroll & Benefit Coordinator is responsible for managing the day-to-day HR operations with a focus on benefits administration, payroll coordination, compliance reporting, and employee data management. This role ensures accurate processing of benefit payments, supports regulatory filings, and maintains HR systems and records.

Responsibilities

• Benefits Administration: Administer group health, dental, vision, HSA, and voluntary benefit plans. Process benefit enrollments, changes, and terminations in HRIS and with carriers. Coordinate open enrollment, including communications, system updates, and employee support. Reconcile monthly benefit invoices and ensure timely payments. Support FMLA, STD, and leave of absence tracking and documentation. Serve as the primary contact for employee benefit inquiries and support.
• Payroll Processing: Process biweekly payroll accurately and on time. Review and validate timesheets, payroll adjustments and deductions, and per diem funding. Ensure proper deductions for benefits, taxes, and retirement contributions. Maintain payroll records and support year-end reporting (e.g. W-2s, 401k census). Maintaining employee tables and generating payroll reports. Coordinate with accounting and HR to resolve payroll discrepancies
• Compliance and Reporting: Ensure compliance with ACA, COBRA, BWC, OSHA, HIPPA, ERISA, and other applicable regulations. Prepare and submit required filings (e.g. 1095-C, OSHA, BWC, PCORI, 5500). Support audits and internal reviews related to payroll and benefits. Coordinate safety grant documentation and submissions. Maintain accurate documentation for all benefits and payroll programs
• Vendor and System Coordination: Liaise with benefit providers, brokers, and third-party administrators. Maintain and update benefits and payroll modules in HRIS (ADP). Support system testing and implementation of new tools or enhancements.
• Administrative Support: Provides backup support to the HR team and assists with supporting coverage for the main company phone line. Communicate with departments and leadership. Assist with continuous improvements.
• Ability to work on multiple tasks as well as be a member of a cross-functional team while building and maintaining strong relationships with team members. Independent quality inspection of own work.